Use case

EDI processes in retail, directly in your ERP

Supply major retail chains and automate orders, delivery notes and invoices with your trading partners – with no media breaks.

  • Time and cost savings in order processing
  • Fewer errors and quantity discrepancies
  • Better ratings from your trading partners

Your benefits

How EDI transforms your processes in wholesale and retail

Goods travel a long way from the producer to the store shelf. EDI capability for individual process steps is no longer enough, because every media break increases the risk of errors. What is needed is a solution that supports electronic data interchange along the entire supply chain. This is exactly where EDI has its greatest impact.

Time and cost savings

With EDI, there is no more manual entry of item master data into multiple ERP systems. Digitally linking sales reports (SLSRPT) with invoices (INVOIC) also noticeably lowers the cost per business process.

Fewer missing and discrepant quantities

Thanks to better outgoing goods inspection before the electronic dispatch advice (DESADV) is created, EDI-capable suppliers no longer need intensive goods receipt inspections.

Faster goods receipt

Because the electronic dispatch advice (DESADV) is available digitally before the goods arrive, your trading partner can check and book in the goods faster – this reduces throughput times and material costs.

Better supplier rating

Because EDI helps you meet dates and quantities more reliably, your trading partners rate you more positively as a supplier.

EDI and ERP in harmony

Convert EDI documents securely from your ERP system

Whichever wholesale headquarters you work with, your ERP is the leading system. EDI handles the conversion into partner formats in the background and consolidates partner-specific requirements along the way. You need no additional software and work as usual. If required, EDI even generates the required document content itself – including correct semantics and document logic, for example for the partner-specific representation of packaging.

  • Your wholesale headquarters sends the order (ORDERS) – it appears directly in your ERP, almost in real time.
  • Your ERP automatically generates the order confirmation (ORDERSP), and you process the order like any other.
  • You ship the goods as usual, and your ERP creates the dispatch advice (DESADV) – the entire document flow is fully automated.
  • Your ERP creates the invoice (INVOIC), with no manual transfer and no delay.

Personal consultation

Let's talk about EDI in your retail business

Together, we assess your EDI needs in retail and discuss how to get to a solution that fits exactly – free of charge and without obligation.

Frequently asked questions about EDI in retail

EDI automates document exchange with your trading partners along the entire process chain – from order to invoice. This saves time and money, reduces errors and quantity discrepancies, speeds up goods receipt at your trading partners and improves your supplier rating.

Today, major retail chains usually require EDI from their suppliers as a binding standard. EDI capability for individual processes alone is not enough – rating profiles in supplier evaluations increasingly require the entire process chain to be supported by EDI.

No, that is exactly what EDI eliminates, which significantly reduces time and the risk of errors. The entire document flow is fully automated, with no e-mails, no PDFs to retype and no transmission errors.

Trading partners check incoming documents not only for correct EDI/EDIFACT syntax but also for semantic content – otherwise even small errors can lead to rejection. A smart EDI system like ours takes partner-specific requirements and correct document logic into account from the start, significantly reducing that risk. Our EDI clearing center provides additional security by checking data transfer between formats. You can also correct faulty documents yourself via our self-service portal.

No. Your ERP remains the leading system; EDI “only” converts the data into the respective partner formats.

Your trading partner sends an order (ORDERS) that appears directly in your ERP, it is confirmed (ORDERSP), you ship the goods as usual including the dispatch advice (DESADV) and issue the invoice (INVOIC) – all automated directly from your ERP.

Extend your setup

Get more out of your retail business

EDI in retail is rarely an isolated topic – purchasing, online store and logistics are often connected.

Purchasing

How EDI automates document exchange with your wholesale suppliers.

Online store

How EDI simplifies document exchange for your online retail business.

Logistics

How your shipping processes connect seamlessly to the EDI document flow.

Amazon Vendor

How EDI handles document processing with Amazon as a vendor.